Nuvia
General Summary:
We are seeking an exceptional T&E Manager to lead our dynamic Global Travel and Expense management team. This role will be expected to meet and exceed the needs of our employees and corporate card holders as our business rapidly grows in existing markets and scales to new markets. As Accounts Payable Manager, you will be managing a strong Accounts Payable team. You will also assist with enhancing global policies and procedures, driving automation and be an advocate of compliant execution.
Job Responsibilities:
Responsible for assessing compliance of employee submission in a timely and accurate manner, against the Company’s Policies, Procedures and External regulatory requirements
Administrate Card Management Platform and collaborate with account administrators
Perform Concur configuration activities (e.g. creation/update of expense types, audit rules, forms and fields, receipt handling, car configuration, reminders and email notifications, group/policy configuration etc.) keeping standardization and global Core Model in mind
Make suggestions of improvements by analyzing current process/system and new Concur functionalities available
Perform delinquent accounts reconciliations and management according to the established work procedures
Assess new releases, highlight impact on our environment/users and trigger appropriate actions (e.g. information to local/regional T&E stakeholders, user communication etc.)
Assessment of the Change Requests coming from regions/countries to determine global scalability/need based on legal requirement, potential for optimization/improvement, effort/cost vs. benefit.
After assessment and in coordination with T&E Global Process Lead agree on implementation plan or challenge the need and enforce the standard
Prepare global user communication/information/training materials.
Assist, guide, and instruct support staff on non-routine policy interpretations or transaction problems which require resolutions.
Implement reporting procedures and internal controls for the purpose of maintaining accurate records.
Maintain various fiscal information, files, and records for providing an up-to-date reference and audit trail for compliance.
Perform and Plan daily management of operations along with TL/Staff, work assignments, evaluate work performed, and provide direction and decisions in handling procedural and technical problems. Monitor work outcomes and provide metric data for management.
Participate in establishing departmental policy.
Ensure all DTPs are reviewed on a quarterly basis and all changes are tracked regularly
Work closely with accounting teams in the headquarters, satellite, and other global locations.
Stakeholder’s and STAT Audit support.
Calls/meeting with internal/external stakeholders as needed.
Provide ad hoc reports to HQ, local controllership team and other finance functions
Provide recommendations on overall process improvements in the T&E and Corporate Card system by researching and assessing standardized work-flow procedures and policies.
Where required, lead the process improvements, automations etc.,
Support the controllership team in external annual audits by providing timely and appropriate financial data and supporting documentation in line with the GAAP requirements and accounting standards
Ensure that all processes and policies are compliant with Internal Audit and Sarbanes-Oxley Control requirements
Develop and execute a documented process to ensure newly acquired subsidiaries are properly integrated into the corporate accounts payable function.
Assist in quarterly reviews, periodic audits, and prepare audit schedules, as necessary.
Qualifications/Requirements:
Very good understanding of T&E process, Concur system and the way it can connect to neighboring systems (e.g. ERP, CRM etc.)
Ability to think strategically and take a holistic view, but also be able to dive deep into operational problems when required
Ability to supervise, coach, mentor, train, and evaluate work results.
Ability to solve technical and non-technical accounting problems related to AP.
Chartered Accountant (preferred) with 13-15 years of experience in AP domain. Exposure to procure-to-pay is added advantage.
Accounting experience in a multi-GAAP environment and shared service center
Working experience in Concur required.
Excellent written and verbal fluency in English
Ability to learn/understand standards & processes quickly and adhere to them accurately
Candidate must have good fundamental organization & prioritization skills.
Flexible approach with a strong team spirit
Effective interpersonal & communication skills and highly professional style
Comfortable delivering against quantitative and qualitative performance metrics
Proficient with Excel, dashboards, reporting and analytical tools like Tableau, Celonis etc
Proficient IT skills including Excel and Outlook
Demonstrated proficiency in full-cycle Accounts Payable operations
Design, document, implement, and maintain effective procedures and controls over Accounts Payable and procurement processes while ensuring internal controls are designed and operating effectively
Able to interact effectively at all levels of the organization and with external partners.
Minimum Qualifications:
• Bachelor's degree.Applicants: Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).
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