Nuvia
General Summary:
General Summary
Provides administrative and operational support to the office,
serving as the first point of contact for employees and visitors.
This role combines front-desk reception duties with office management responsibilities, ensuring the facility runs smoothly and efficiently.
The ideal candidate will leverage proficiency in office software (Microsoft Office Suite) and internal systems to manage daily operations, coordinate facilities, and support leadership as needed.
This is a 5 days onsite position in Haifa
Reception & Visitor Management
Office Management & Administration:
Supplies & Inventory: Monitor and maintain office supplies, breakroom inventory, and equipment (printers, copiers). Place orders via internal procurement systems (e.g., iProc, Pcard) to ensure stock levels are maintained.
Facilities Coordination: Serve as the liaison for building maintenance, cleaning services, and repairs. Coordinate with the Facilities team for any workspace adjustments or maintenance requests.
Financial Support: Assist with expense report submission, invoice processing, and purchasing card (Pcard) reconciliation in compliance with company policies.
Meeting & Event Support: Arrange and coordinate complex meetings, luncheons, and team-building events. Assist with room bookings and catering setups.
Administrative Assistance: Provide support to onsite leadership (Directors/Managers), including calendar management, travel coordination (domestic/international), and document preparation.
Required Competencies
Communication: Ability to convey information clearly and accurately (verbal and written).
Organization: Strong organizational skills to manage multiple tasks (phones, visitors, shipments) simultaneously.
Technical Proficiency: Working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint).
Adaptability: Adjusting behaviors to work efficiently with changing priorities.
Minimum Qualifications
Education: Bachelor's Degree
Experience: 2+ years of experience in an administrative, receptionist, or office management role.
Minimum Qualifications:
• Bachelor's degree.*References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.
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